⛔️ Transfers are only possible during the application processing phase. If the schedules for the job dating event you are participating in are already finalised, you will not be able to transfer any candidates or interviews; only cancel interviews.
💡 You will only be able to transfer candidates to team members who:
Are participating in the same job dating event as the candidate(s) for transfer
Have completed their registration on the platform
Still have free time slots in their calendar.
TRANSFERRING A BOOKED OR CONFIRMED INTERVIEW
To transfer a candidate who has a booked or confirmed interview:
Enter the relevant job fair, go to the Jobdating section and click on the Interviews tab.
From the New - to be processed or Confirmed subtab (depending on whether or not you've already confirmed the appointment request), click on the three dots on the candidate's card and select Transfer to another team member:
Select the person you are transferring the appointment to in the "Interviewer" field, personalise the message that will be sent to the student if needed and click on Amend Interview to send:
The candidate will receive an email asking them to book an appointment in your colleague's calendar and will have to select a new interview time slot. On your dashboard, you will find their profile in the Interviews > Others > Transferred section.
🚨 This transfer immediately cancels your appointment with the candidate. If you do this too close to the appointment booking closing date, the candidate may not have enough time to book a new appointment.
TRANSFERRING A CANDIDATE ON THE WAITING LIST
Candidates on the waiting list have expressed an interest in one of your job offers but have not been able to select an interview time slot because your calendar was full!
If you cannot add additional time slots but you are interested in one of the candidates on the waiting list, you can transfer this person to another member of your team.
After entering the relevant job fair, go to the Jobdating section and then to the Waiting List tab.
Click on the green button on the candidate's card to Accept their application:
Select the person you want to transfer the candidate to in the "Interviewer" field, personalise the message that will be sent to the student if needed and click on Accept application to send!
The candidate will receive an email asking them to select an interview time slot in your colleague's calendar. On your dashboard, you will find their profile in the Interviews > Others > Transferred section.
🚨 This transfer means that the application has already been processed and accepted, so the interview will automatically be confirmed when the candidate books another time slot.
⚡️ At some events, appointment bookings are not automatic. In other words, candidates do not book appointments in your calendar in advance. The Waiting List tab is then replaced by an Applications tab that shows the candidates who applied for jobs you posted. You then have to process the applications and invite your preferred candidates to select a time slot in your calendar or one of your colleagues' calendars. The process is the same as the one used for transferring candidates from the waiting list.
TRANSFERRING A CANDIDATE FROM THE SOURCING TAB
The Sourcing tab shows all the candidates who attended the event but did not apply for any of the jobs you posted.
If you are interested in one of the profiles in this section and you want to invite the candidate to make an appointment with a member of your team:
Enter the relevant job fair and go to the Sourcing tab. Click on the green button on the candidate's card to offer an interview:
Select the person you want the candidate to meet in the "Interviewer" field, personalise the message that will be sent to the student if needed and click on Offer Interview to send!
The candidate will receive an email asking them to select an interview time slot in your colleague's calendar. On your dashboard, you will find their profile in the Interviews > Others > Transferred section.
🚨 This transfer means that the interview will automatically be confirmed when the candidate books another time slot.
So, now you know how to transfer candidates to other members of your team at a job dating event! Here's to a successful event! 🌻